During a recent project management training course (a refresher day) someone asked what would others do when a project team member breaks a leg and is likely to be off for at least 4 months? The person who asked the question had the luxury of bringing in a new team member and wanted advice how best to do this.
The project was one month old with 7 months to go and the full time team were functioning well. The course members developed a check list for bringing this new person on board.
- each team member to brief the new team member with their view of the project
- preparing files, project paperwork etc for reading by the new team member (including anything you can extract from the team member who has the broken leg)
- project manager to brief the new team member including:
project management roles – who is doing what in the project (the group agreed that the new team member should be given a specific documented role)
the background to the project – including the ‘political’ dimensions
all plans that exist including risk and stakeholder issues, budgets, draft plans and ideas
- meet key stakeholders introduced by one of the team members
- attend any planned meetings that other team members have arranged
- hold a special welcoming meeting with all team members present
- getting then involved as soon as possible with a specific task/activity – taking over the ill peron’s activities
- review with the new team member after weeks 1 and 2 issues they face
One person commented that she entered an existing project and had problems that the above list would have helped overcome.
Then came the comment that quite a few of the group agreed with; they would like to go through this process now! Most of the group felt that their own briefing on the project was poor, with a couple not having anything formal. A damming indictment!
What would you like to add to the list?